We process the following categories of personal data relating to you starting from the moment you join the recruitment process concerning an open position with us:

Category of Personal Data	Description
Identification Details	This includes in particular your name, date of birth, and photographs which you might send us e.g. as part of your CV.
Contact Details	This includes in particular your contact address, phone number and e-mail address.
Professional Details	This includes in particular details about your education (both official and by means of training courses and similar), relevant skills, prior work or other relevant experience, CVs, motivational letters and previous employer references.
Assessement Details	This includes in particular all data we note down about your suitability for the position applied for, your performance at interviews, assessment results, personality profiling results and your cover letter sent as part of your on-line application via our Website, by email or otherwise (if applicable).

Broadly speaking, we use your information in two ways. Firstly, if you apply for a position with us, we keep it to be able to perform the applicable recruitment process and evaluate if we are a match for one another. Secondly, regardless of whether you’re participating in a recruitment process or not, we might use your information to contact you in the future with other positions – with your consent. The following lists all purposes and legal bases for our processing activities.

During a recruitment process

If you take part in a recruitment process pertaining to an open position with us, we will need to process the following categories of personal data relating to you for the purposes and on the legal basis stated below:

Category of Personal Data	Purpose of Processing	Purpose Description
Identification Details	Performance of Recruitment Process	We use this information to be able to carry out the recruitment process with you, which inherently includes appropriate candidate assessment. In particular, collecting this personal data enables us to invite you to interviews, communicate with you about your results and other things related and determine whether or not we’re going to be the right fit for each other professionally.
Contact Details
Professional Details
Assessment Details

We are allowed to process your personal data in the manner described because it’s a necessary measure towards reaching an employment, consulting or sub-contracting agreement between you and us.

Outside of the recruitment process

If you choose to provide your consent to us (as well as any other related companies which may be updated and disclosed below from time to time) we will be able to process some of your personal data even outside of a specific recruitment process to be able to keep you in our candidate database and make you aware of potential future position openings we think you might be a good fit for. Whether or not you choose to give us such consent has no effect on our evaluation of your performance during any recruitment process.

Category of Personal Data	Purpose of Processing	Purpose Description
Identification Details	Position Offers	With your prior consent, we will have the option to (a) store this personal data in our candidate database in order to be able to contact you with relevant position offers in the future and (b) to provide such data to the companies stated in the next section for the purposes of maintaining a candidate database and contacting you with relevant job offers, and (c) we and the other disclosed companies will be permitted to contact you with relevant position offers for three (3) years.
Contact Details
Professional Details

Please note that even if you give us your consent with respect to the processing described above, you may withdraw it at any time or as otherwise allowed by us in the specific case. However, withdrawing your consent doesn’t affect the lawfulness of processing based on such consent before you withdrew it. 

Whenever necessary for the attainment of the processing purposes previously described, we might have to share some of your personal data with the following types of recipients:

Potential employers

If you’ve given us your consent to processing for the purposes of Job Offers, the following companies may, in addition to the Controller, have access to the relevant groups of data relating to you and alternatively assume the role of a ‘data controller’ in relation to your data:

• Unity Capital Partners AG, ID No.: [●]
• Unity Capital Partners (US) LLC, ID No.: [●]
• Other companies from the Unity Group - as will be stated from time to time at: www.unity.capital/;

Other persons and organizations with access

Alongside the company(s) mentioned above, it is inevitable that the following types of persons and organizations will, to some extent, also have access to your data:

• Cloud service providers (e.g. Google Ireland Limited or Microsoft Ireland Operations Ltd.);
• Other technical or support services providers (e.g. software providers, etc.); and
• Persons working for, or closely with, us and, if applicable based on your consent, the companies as specified above.

To the extent any of the foregoing recipients process your data outside of Switzerland or the United States of America (as applicable), we ensure that adequate protection is safeguarded contractually using any model clauses issued by Switzerland or the United States of America or otherwise.

Unless your data is erased prematurely (e.g. because you’ve withdrawn your consent with its processing), this is how long we store your personal data:

By Default

We will normally erase your personal data within one (1) month from the end of the recruitment process, or the expiry of any other reason why you gave us your personal information. Please beware, however, that we may also retain your data for as much as five (5) years if for whatever reason we need them to defend our rights in court or otherwise.

With Your Prior Consent

If you choose to give us your consent with processing for the purposes of Job Offers, we and any further companies who have received your data for the purposes of Job Offers will erase the relevant personal data after 3 years from the date of your consent (or, if applicable, renewed consent).

We receive your Identification Details, Contact Details and Professional Details mostly from yourself, but occasionally also from professional networking websites (e.g. LinkedIn), recruitment agencies and websites (e.g. monster.com), as well as persons who know you and recommend you. We either derive your Assessment Details from your performance at interviews, testing, or obtain them from persons or organizations who hold tests or assessments on our behalf.

As the sole proprietor of your personal data, you have various rights which you can exercise to maintain or regain full control of them whenever you deem fit. These include the following:

Right to Access

You have the right to know all there is to know about how we process your personal data as well as your rights connected with such processing. While this Notice should answer most of your questions already, you may at any time ask us for confirmation as to whether or not we process (certain) personal data concerning you – if indeed we do, you are entitled to full information about such processing activity. The right to access includes the option to request a copy of all personal data concerning you which we process; we’ll give you the first copy for free and only charge you a fee for any further copies.

Right to Access

We all make mistakes sometimes. Should you ever notice that some of the personal data concerning you and processed by us is inaccurate or incomplete, you have the right to demand that we correct or supplement it without undue delay.

Right to Be Forgotten

In some cases you have the right to demand that we erase your personal data. We are obliged to do so if:

• We no longer actually need the personal data for the purposes for which it was originally processed;
• You have withdrawn your consent with the processing of the data and no other legal basis exists for such processing;
• You have objected to a certain processing activity performed by us based on our legitimate interests and we conclude that such legitimate interests no longer exist; or you have objected to a processing activity used for direct marketing; or
• The processing activity in question has been or has become unlawful.

Please be aware that your right to erasure isn’t absolute even if one of the conditions above is met – we may have the right to keep some of your personal data if this is necessary for the fulfilment of our legal obligations or for the protection of our legal claims.

Right to Restriction of Processing

In some circumstances you may have the right to demand that we limit the processing of your personal data (other than erase it altogether). This means that we will have to set your data aside and stop processing it for the time being, but not forever (that would be where the right to erasure comes in). We are obligated to restrict processing:

• If you dispute the accuracy of the personal data processed, until we can verify the accuracy and make corrections, if needed;
• If our processing of your personal data has been or has become unlawful (e.g. because it is excessive for the respective purpose) but you don’t want us to erase it (perhaps because you do need us to have it for later purposes);
• If we no longer need the personal data, but you require it to be able to protect your legal claims; or
• If you object to a processing activity, in which case we will suspend the processing while we investigate the merits of your objection.

Right to Data Portability

You have the right to obtain all such personal data concerning you and collected or otherwise processed by us based on your consent. If you invoke this right, we will be obliged to provide you all such data in a structured, commonly used and machine-readable format (XLS, PDF or similar). Your data portability right only applies to data which we process automatically.

Right to Object

You may object to any processing performed based on our legitimate interests. If the processing at issue is conducted for direct marketing purposes, we’ll stop the processing activity immediately; in other instances we’ll first investigate the merits of your objection and cancel the processing if we find that we have no substantial legitimate interests that necessitate continuation of the processing activity.

Right to Lodge a Complaint

Regardless of any other rights you might invoke, you may always file a complaint with the competent supervisory authority. This is especially so if you feel that your personal data are being processed unlawfully. Should you wish to lodge a complaint against processing performed by us, the competent authority for Switzerland is the: Office of the Federal Data Protection and Information Commissioner FDPIC, Feldeggweg 1, CH - 3003 Berne.

If you have a question about our candidate data protection notice or your rights under it, wish to exercise any of your rights, want towithdraw your consent with the processing of personal data or simply need to get in touch about a related matter, please e-mail us at dpo@unity.capital.

We’ll do our best to deal with your query as fast as we can, but in any event within one (1) month. However with due regrd to our current size and limited organisational capacities, please understand that some of the more complicated queries might exceptionally take us up to two (2) or more months to resolve – but we’ll obviously let you know if this happens to be the case.